Automate Box workflows with AI Agents

In today's fast-paced collaborative landscape, teams need more than just secure file storage—they require intelligent, automated workflows that drive productivity and keep everyone in sync. Box is a market leader in cloud content management, but when paired with Runbear’s AI agent platform, Box transforms from a file repository into a smart, conversational teammate. Discover how integrating Box and Runbear empowers your team to work faster and smarter, directly from your preferred chat tools.

About Box

Box is an enterprise-grade cloud content management platform built for secure storage, sharing, and collaboration on business-critical files. Key features include end-to-end encryption, granular access permissions, version control, workflow automation with Box Relay, and real-time collaborative editing with Box Notes. Box is trusted by organizations across industries—legal, healthcare, finance, and more—that require rigorous data security and seamless global teamwork. Teams adopt Box to break down silos, centralize content, and streamline approval workflows while integrating with other tools like Office 365, Google Workspace, and Salesforce. Its pivotal role in managing knowledge and documentation makes Box a backbone for modern, collaborative, and compliance-driven organizations seeking both security and agility.

Use Cases in Practice

When Box and Runbear unite, your team’s approach to managing, searching, and leveraging company documents shifts dramatically. Rather than hunting through folders or emailing for files, your AI agent provides a direct line to Box content from Slack or Microsoft Teams. For example, instead of manually searching for the latest project plan, your team can simply ask, 'What’s the latest version of our client onboarding checklist from Box?' and receive the document instantly—sourced, summarized, and context-rich. Scheduled digests further automate routine knowledge sharing: project managers can get a Monday morning summary of all new Box uploads, with the AI agent highlighting urgent contract changes or new SOPs. Compliance and HR teams stay audit-ready, as the AI agent retrieves policy updates or provides instant answers based on synced Box files. For project wrap-ups, AI-powered agents can parse Box folders to produce concise narrative reviews of deliverables, adoption metrics, and blockers—fueling smarter retrospectives and action planning. These scenarios build on principles explored in our guides, such as Save Time on Documentation: Turn Slack Conversations into Google Docs and Instantly Query Excel Reports in Slack—No More Manual Data Checks, where streamlining information access transforms everyday team productivity.

Box vs Box + AI Agent: Key Differences

Box provides powerful secure content storage and collaboration for business teams, but finding, summarizing, and sharing information often stays manual. Runbear AI agents upgrade Box workflows by automating search, scheduled digests, question-answering, and document insights—directly in team chat. This bridges the gap from file storage to high-velocity, AI-powered teamwork.

Implementation Considerations

Bringing AI-powered automation to Box documents requires careful planning. Teams need to identify which Box folders and document types are most valuable to sync with the AI agent—a focused approach prevents information overload and ensures relevance. Proper permissions and access control must be defined so the AI agent retrieves only what’s needed. Change management is essential: ensure team members are trained to interact with the AI agent and understand its capabilities within Slack or Teams. Cost-benefit analysis should consider the time savings from automation versus upfront setup and potential Box API access fees. Data governance and privacy remain paramount; review both Box and Runbear’s compliance postures. Finally, organizational readiness hinges on strong digital habits—a culture open to conversational work with AI will drive faster, sustained results.

Get Started Today

Integrating Box with Runbear supercharges your team’s knowledge workflows, turning static content into live, actionable insights at the speed of conversation. Whether your team wants to find answers faster, automate document-driven updates, or streamline project reviews, an AI agent inside Slack or Teams makes Box data work for you. Take the next step in your team’s digital transformation journey—start leveraging Box and Runbear together for AI-powered collaboration and automation today. Ready to see your team’s productivity soar? Try the integration and experience the future of intelligent teamwork.