Build Encodian workflows with AI Agents
Let your AI agent convert files using Encodian directly within Slack; no need to leave your team chat or open extra tabs. Enhance your Encodian workflows with AI-powered automation in Slack, Teams, and Discord.
Encodian is a powerhouse for document automation within the Microsoft 365 ecosystem, enabling teams to automate, convert, and manage documents with ease. When you bring Runbear's AI agent into the mix, Encodian workflows become instantly more accessible, collaborative, and intelligent for your entire team. By connecting Encodian's robust document management features with conversational AI inside Slack, Microsoft Teams, or Discord, teams can trigger automations, access Encodian-powered processes, and collaborate on complex workflows—without ever leaving their favorite chat platform.
About Encodian
Encodian is a UK-based Microsoft Partner specializing in document processing and workflow automation for Microsoft 365, SharePoint, and Power Platform environments. Their flagship product, Encodian Flowr, extends Power Automate with over 200 specialized actions—including document conversion, merging, splitting, extraction, data enrichment, and AI-powered processing. Organizations adopt Encodian to streamline document-heavy business processes, from HR onboarding to contract management, and to extract more value from their Microsoft investments. Typical users include IT, legal, operations, and compliance teams looking to minimize manual work, ensure data governance, and automate complex workflows within the Microsoft ecosystem. With consultancy and tailored workshops, Encodian helps organizations at any stage of their digital transformation journey maximize what Microsoft 365 can offer.
Use Cases in Practice
Pairing Encodian's advanced document automation with Runbear's AI agent opens up lightning-fast, chat-driven workflows that streamline team productivity. For example, a legal team processing contracts can instruct the AI agent in Slack to convert, watermark, or merge documents using Encodian Flowr, all from their daily chat. Operations teams benefit from scheduled reports and document audits delivered directly into Teams, replacing slow, manual status checks with timely, AI-generated summaries (similar to our Automate KPI Reporting approach). Need to find or summarize the latest proposal? Just ask the AI agent to search synced Encodian folders by content or metadata—no more complicated SharePoint navigation. And when collaborating on project plans, any team member can request complex PDF manipulations in real time, with the results posted back into chat for instant review. These use cases highlight how combining Runbear's intelligent agent with Encodian turbocharges everyday workflows, turning tedious, multi-step processes into instant team wins.
Encodian vs Encodian + AI Agent: Key Differences
Integrating Encodian with Runbear shifts your workflow from manual process steps in the Microsoft 365 and Power Automate interface to conversational and automated actions directly in your team chat. AI agents serve as a bridge between users and the full power of Encodian, centralizing collaboration and turbocharging efficiency. Key benefits include less app switching, fast access to document workflows, and simplified search and reporting—all from within Slack or Teams.
Implementation Considerations
Teams considering the Encodian + Runbear integration need to plan for secure API access between the systems and ensure proper permissions for document access through the AI agent. Organizational readiness is key: team members may need light training to shift from traditional interface-driven work to chat-based automation. Consider the change management required to build trust in AI-driven actions and ensure clear team guidance on when and how the AI agent should be used (especially for sensitive documents). Investment in initial setup—such as connecting SharePoint or Power Automate to Runbear—pays off long term, but requires a champion to coordinate IT and business requirements. Data governance and audit trails also need review, as AI-powered workflows make document access and changes more dynamic. Evaluating these factors ensures a smooth, secure, and productive rollout of this integrated workflow.
Get Started Today
Runbear transforms Encodian-powered document automation into an intuitive, collaborative, and scalable experience for any team. By placing an AI agent at the heart of your team chat, everyday interactions become gateways to smarter workflows, deeper insights, and faster results. If you're ready to supercharge your Encodian and Microsoft 365 investment, now is the time to empower your team with AI agents that do the heavy lifting—right where your team works best. Try the Runbear + Encodian integration and unlock a new era of productivity and collaboration for your organization.