AI Agent Workflow Automation for SmartyMeet

Today’s teams juggle calendars filled with virtual meetings, but too often critical insights or action items fade away after the call. SmartyMeet revolutionized how organizations capture and use meeting knowledge—but what if your team could unlock even more value, using AI agents inside your chat tools to bring SmartyMeet insights directly to where work happens? This is the power of a Runbear and SmartyMeet integration: meeting intelligence transformed into proactive, actionable team workflows.

About SmartyMeet

SmartyMeet is a next-generation meeting intelligence platform that uses AI to streamline virtual collaboration for modern teams. Its suite of features includes automatic transcription, smart note-taking, action item extraction, real-time translation, and knowledge repository creation. Targeted at distributed organizations seeking time efficiency and knowledge retention, SmartyMeet stands out for its seamless integrations with conferencing tools and business platforms. Teams use SmartyMeet to minimize meeting fatigue, keep everyone aligned, and make meeting outcomes instantly accessible and actionable within their daily workflow. Companies adopt SmartyMeet to ensure no discussion or key decision ever gets lost—empowering more focused, informed, and efficient teamwork across the board.

Its ability to connect with popular platforms like Zoom, Microsoft Teams, and Google Meet ensures accessibility, while CRM and knowledge base integrations make valuable meeting data readily available for any team member.

Use Cases in Practice

Runbear’s AI agents bridge the gap between SmartyMeet’s powerful meeting intelligence and your team’s daily collaboration tools like Slack, Microsoft Teams, or Discord. Let’s break down what that looks like in practice:

Instant Meeting Recap in Slack Channels: Instead of team members logging into SmartyMeet and manually circulating summaries, Runbear’s AI agent fetches the latest meeting recap from SmartyMeet right when your chat asks for it. Whether it’s yesterday’s standup, a partner call, or a brainstorming session, the agent summarizes and posts only the essentials in the relevant team channel. This means faster onboarding for absent colleagues and a single source of truth for everyone. For example, HR teams can request a weekly hiring panel recap, or marketing leads can get highlights from the most recent campaign call delivered straight into their shared Slack space.

Action Items Tracker With AI Reminders: Action items captured by SmartyMeet no longer disappear post-meeting. The AI agent reads out the assigned next steps and ensures each task is tracked via custom reminders sent to responsible team members within chat. Imagine a product manager asking, “What are my outstanding Q2 tasks from last week's meetings?” and getting an AI-powered status checklist. Runbear’s automation means better follow-through, much like how teams leverage automated KPI reporting to stay on top of critical outcomes.

Automated Knowledge Search on Meeting Topics: Instead of endless browsing through recordings or transcripts, users simply ask the AI agent, “What did we decide about the website redesign in last month’s strategy session?” The agent searches SmartyMeet’s knowledge base and delivers precise, contextual answers. This works especially well for onboarding new team members or when referencing long-standing projects—similar to our internal documentation search use cases.

Scheduled Team Meeting Insights & Trends: Leadership and operations teams often need ongoing visibility into meeting health: Are meetings running long? Are engagement levels dropping? With scheduled jobs, the AI agent can deliver weekly or monthly trends and analytics reports—charts on meeting participation, action item completion rates, or even sentiment analysis—directly into your leadership Slack channel. This not only aids swift decision-making but also ensures team alignment.

By weaving SmartyMeet’s extensive meeting data directly into your team chat with AI automation, you save hours each week, boost productivity, and make every meeting’s outcome actionable.

SmartyMeet vs SmartyMeet + AI Agent: Key Differences

Integrating SmartyMeet with Runbear transforms meeting follow-ups from scattered, manual work to automated, AI-powered collaboration. Teams move from sifting through transcripts and action items alone to a seamless flow—where an AI agent surfaces highlights, tracks tasks, and shares rich insights within the team’s daily chat. This drastically reduces time spent on admin, boosts accountability, and ensures meeting insights never get lost.

Implementation Considerations

To successfully integrate SmartyMeet with Runbear, teams should be prepared for several considerations. Initial setup involves connecting both platforms and syncing meeting data to the AI agent. Team members may need brief training on how to interact with the AI agent in chat for searching, requesting recaps, or tracking tasks from SmartyMeet. Change management is key—especially transitioning away from traditional post-meeting rituals towards AI-powered, chat-first collaboration. Organizations should evaluate data governance and set clear permissions for sharing meeting data within chat channels, particularly if sensitive or confidential topics are discussed. While Runbear’s no-code setup minimizes complexity, budgetary planning around SaaS subscriptions for both tools is recommended. Finally, ensuring organizational buy-in and providing feedback loops during rollout will maximize adoption and ROI.

Get Started Today

Combining SmartyMeet and Runbear’s AI agent creates a seamless bridge from meeting intelligence to team action. No more scattered notes, missed follow-ups, or information silos—just actionable insights and reminders where your team already works. As virtual collaboration becomes more central to business success, a smart, automated connection between meeting knowledge and team chat is a true game changer. Try the integration today, and empower your team to capture, track, and act on every meeting outcome—faster, smarter, and with less effort than ever before.