Let AI Prep Your Next Meeting — So You Don’t Have To

We've all been there—your last meeting ends, and the next one begins in 3 minutes. You scramble to find the calendar invite, figure out who's attending, and try to remember what you even discussed last time. Especially when you have a packed schedule, preparing for meetings can be exhausting and time-consuming.

But what if AI could do it for you?

Let AI Do the Heavy Lifting

Imagine this: you open Slack and ask your AI assistant about your next meeting. It instantly checks your Google Calendar, finds the event, identifies the participants, and pulls recent email conversations into a neat summary—all without you lifting a finger.

That's exactly what you can do with Runbear.

Step-by-Step Guide to Automating Meeting Prep with Runbear

You can set this up in just 10 minutes. Here's how:

1. Sign up for Runbear

Create your account at runbear.io and get started instantly—no credit card required.

2. Create an Agent and Write an Instruction

Set up your AI agent by giving it a simple instruction like:

# Preparing for a Meeting Using AI Tools

Use the available tools to gather relevant information and prepare effectively. Follow these steps:

## 1. Check the Meeting Details
- Use the **Calendar tools** to find the meeting.
- If no specific time is provided, locate the **next upcoming meeting** with the relevant participants.

## 2. Review Recent Conversations
- Retrieve the **latest email threads** with the meeting participants (limit to **3 threads**).
- Prioritize emails that are related to the meeting context.

## 3. Summarize and Prepare Talking Points
From the collected information:
- Summarize the **key points** in **3-5 bullet points**.
- Highlight any **action items** (assigned or pending).
- Suggest **topics or questions** to discuss during the meeting.

3. Add Google Calendar and Gmail

Connect your Google Calendar and Gmail so your agent has access to the information it needs to prepare your meetings.

4. Invite the Agent to Slack or Teams

Bring the agent into your workspace. Whether you use Slack or Microsoft Teams, your AI assistant can live where your team communicates.

That's It—You're Ready!

Once set up, your agent will keep you prepared—every time. Whether you're walking into a 1:1, a sales call, or a support call, your AI has already done the homework.

It works like a charm—and takes only 10 minutes to set up.

Try it today at runbear.io and never go into a meeting unprepared again.