Automate Hostaway workflows with AI Agents

Property management teams using Hostaway have access to a wealth of automation and AI-powered tools—but collaborating and acting on this data can still be a hassle. By integrating Hostaway with the Runbear AI platform, teams supercharge their workflows: AI agents bring Hostaway insights directly into team chats like Slack, enabling everyone to collaborate smarter, get answers instantly, and streamline property operations without leaving their everyday workspace.

About Hostaway

Hostaway is an all-in-one property management system tailored for vacation rental businesses. Designed for property managers and short-term rental teams, Hostaway provides tools for channel management (listing properties on Airbnb, Booking.com, and more), guest communication, booking websites, payments, and task scheduling for cleaning and maintenance. Its AI features, like automated guest messaging and dynamic pricing, streamline operations and help managers scale, maximizing bookings and guest satisfaction. Hostaway stands out for unified, robust automation and analytics, supporting teams from independent operators to large-scale rental agencies looking to save time and optimize revenue across many properties. Learn more at Hostaway.com.

Teams adopt Hostaway to reduce manual admin, provide better guest experiences, and ensure smooth collaboration among distributed staff.

Use Cases in Practice

Let’s see exactly how teams can put Runbear + Hostaway to work. With Runbear, your AI agent sits inside Slack or Teams, bringing Hostaway knowledge and capabilities to every team member—no extra logins or dashboard digging needed. Imagine the operations lead scheduling a daily occupancy report, the support team asking the AI for booking policies without opening Hostaway, or managers converting team chat discussions into training docs in seconds. These workflows are possible today, making it dramatically easier to keep everyone on the same page and act on property data fast.

For example, property managers can schedule performance reports that arrive as beautiful charts in Slack. Support leaders can ask, “What’s our average guest rating this month?”, and get instant answers pulled straight from Hostaway. And just as we described in our guide on AI-Powered Executive Dashboard, Runbear’s agent can centralize business analytics for hospitality teams—now with deep Hostaway integration.

Hostaway vs Hostaway + AI Agent: Key Differences

Integrating Hostaway with Runbear transforms manual property management workflows into seamless, AI-powered automation within communication tools like Slack or Teams. Instead of pulling analytics, updates, or answers manually from Hostaway, AI agents keep teams in sync, automate reporting, and let any member query property data conversationally—reducing friction, improving collaboration, and increasing productivity.

Implementation Considerations

When adopting a combined Runbear + Hostaway workflow, teams should plan for a few key considerations. First, initial setup of Runbear agent access to Hostaway data may require IT support to configure permissions and ensure proper data syncing. Team members may need a short training on how to interact with the AI agent (e.g., command phrases or scheduling options). As with any automation, leaders should do a cost-benefit analysis: consider how AI agents can reduce time spent manually gathering data or updating team members.

Data security and governance are critical—ensure only the right users have access to sensitive Hostaway information through team chat. Leadership should also communicate workflow changes clearly; for instance, moving from individual dashboard checks to teamwide AI-powered summaries. Finally, review your existing processes to identify where Runbear-driven automation adds the most value and start with those high-impact touchpoints.

For more tips on evaluating AI rollout challenges, see Scaling AI Assistants: From Simple Bots to Enterprise Solutions.

Get Started Today

Bringing Runbear’s AI agent platform together with Hostaway is a game-changer for property management teams—making insights, answers, and automation accessible right in team chat. This not only boosts team productivity but also cuts down on wasted time, manual reporting, and scattered communication. Whether you want to automate daily revenue updates, answer booking questions, or turn group discussions into actionable docs, the AI agent is your team’s new productivity engine. Try the Hostaway integration with Runbear today to transform your workflows—and see how easy effective collaboration and property management can be.