Integrate Harvest with AI Agents

Harvest is a leading time tracking and invoicing platform used by teams to manage project hours, expenses, and client billing. But modern, distributed teams need more than static reports—they need instant access to Harvest data where they collaborate most: in Slack, Microsoft Teams, or Discord. By introducing the Runbear AI agent into these chat tools, your team's entire Harvest workflow becomes smarter, faster, and more collaborative. Imagine asking your AI agent for project billable hours, automated performance summaries, or invoice preparation checklists—all without leaving Slack. Here’s how Runbear supercharges Harvest for your team.

About Harvest

Harvest is a popular web-based time tracking and invoicing tool, tailored to freelancers, agencies, and teams managing multiple projects. Core features include effortless time tracking with start/stop timers, expense capture with receipt uploads, and one-click invoicing that converts logged hours into professional bills. Harvest’s intuitive reporting and integrations with tools like Asana and QuickBooks allow teams to streamline project budgets and billing. Teams choose Harvest to gain granular visibility over where time and money go—enabling them to maximize billable work and improve financial operations with minimal admin overhead. Whether you’re a solo consultant or managing a global team, Harvest helps standardize how work is tracked, billed, and reported across your organization, making it a popular choice for those seeking transparency and efficiency.

Use Cases in Practice

Runbear’s Harvest integration empowers teams to interact with their time tracking and billing data as naturally as starting a conversation in Slack. Here’s a closer look at how each use case takes shape in real-world scenarios:

• Imagine you’re a project manager needing the latest timesheet status before a client call; now, you simply message your AI agent, "Get this week’s billable hours for Project Alpha," and the agent responds with up-to-date numbers, saving precious time for your team.
• For broader visibility, your AI agent can be scheduled to send a department-wide summary every Friday: tracking who’s logged their hours, highlighting project budgets at risk, and surfacing unbilled expenses—all automatically, reducing the burden on operations leads.
• Before month-end, invoice prep that once meant digging through Harvest for hours and expense data becomes effortless—your AI agent compiles needed details, formats a checklist, and prompts relevant team members within Slack to review or approve.
• When team members mention finishing a big task or planning to take PTO, your AI agent—trained with keyword triggers—reminds them to update their Harvest timesheets, ensuring nothing falls through the cracks.

Runbear does for time tracking what AI-driven analytics does for sales or support, as seen in our AI-Powered Executive Dashboard and How to Automate KPI Reporting guides. The same AI agent flexibility now optimizes your team’s Harvest experience.

Harvest vs Harvest + AI Agent: Key Differences

Switching from standalone Harvest to a Runbear-powered integration transforms how teams engage with their time tracking and invoicing tool. Instead of hunting for reports, toggling apps, or waiting for manual check-ins, AI agents automate communication, deliver insights proactively, and make data collaboration seamless—right inside your team's chat platform. This shift eliminates tedious manual work, reduces human error, and empowers teams to access Harvest data in real time with simple messages.

Implementation Considerations

Successfully integrating Harvest with Runbear requires more than technical setup. Teams should evaluate who needs access to what Harvest data and determine permissions carefully—some roles might view only project summaries, while others require invoice details. Initial configuration will mean connecting Harvest to Runbear’s agent and setting up scheduled reports or keyword triggers within your chosen chat platform. Team training is key: members need to learn how to interact with the AI agent, interpret its responses, and know when to request specific data. Cost-wise, consider how Runbear’s automation could offset admin time, but weigh this against subscription fees. On the technical side, IT and security teams must approve API access and review Runbear’s compliance with your internal data governance. Lastly, companies should plan change management—introducing AI agents means shifting from manual report-pulling to conversational, automated workflows. For maximum success, pilot the integration with a small group, collect feedback, and iterate on workflows before rolling it out team-wide.

Get Started Today

AI agents are redefining how teams interact with critical business tools, and the Runbear + Harvest integration is a game changer for time tracking, collaboration, and billing automation. Bringing AI agents into your Slack or Teams workspace boosts efficiency, reduces manual overhead, and empowers your team to make smarter, faster decisions based on real-time Harvest data. Ready to unlock the next level of productivity? Try integrating Runbear with Harvest and watch your team's workflows transform.